As a general financial manager and bookkeeper I am pleased to offer the following services for small businesses:

 

Weekly or every two weeks

  • Enter deposits and payments

  • Enter payables and receivables

  • Pay bills due

  • Enter payroll, create payroll checks/initiate direct deposit

  • Follow up on past due accounts

  • Update employee benefit information, as needed

  • Deposit Federal payroll taxes and withholdings (if a semi-monthly depositor)

  • Mail requests for I099's to new subcontractors

  • Notary services

 

Monthly

  • Review A/P statements against possible missing or past due invoices to be paid

  • Reconcile all bank and credit card accounts

  • Create/review monthly Profit & Loss and Balance Sheet statements

  • If estimated taxes payments required, set aside a portion of net monthly profit for estimated or year-end taxes

  • Deposit Federal payroll taxes and withholdings (if a monthly depositor)

  • Deposit State payroll withholdings (if a monthly depositor)

  • Enter principle and interest on loan payments

  • Report and pay retirement benefits withheld from employee paychecks during the previous month

  • Review A/R and create customer statements or mail reminder invoices, as needed

Quarterly

  • Deposit Federal and State payroll taxes and withholdings (if a quarterly depositor

  • Create/review quarterly Profit & Loss and Balance Sheet statements

  • Pay quarterly estimated taxes, if applicable

  • Prepare all quarterly payroll reports, including 941’s, SUTA, etc. and pay balances due, as needed

  • If FUTA exceeds the threshold for annual filing, file and pay FUTA tax

  • Reconcile payroll liability accounts against quarterly reports

 

Annually

  • Review vendors and services (telephone or internet service providers, credit cards, etc.)

  • Prepare materials for workers’ comp insurance audit

  • Prepare materials for liability insurance audit

  • Review status of owner loan accounts

  • Prepare materials for accountant

  • Prepare all year-end payroll and vendor statements, including W-2’s, W-3’s, 1099’s, 1096’s, etc.

  • File and pay FUTA (Form 940)

  • Verify and update employee withholding and address information

  • Review employee benefits programs/update employee information